How it works

From register to real margins in three steps

No spreadsheets. Ombra keeps the math current as sales and invoices land.

Connect Square

Connect Square and your sales flow in automatically — every item, every location, every day.

Snap your invoices

Photograph or upload supplier invoices. Ombra reads every line, matches items to your inventory, and flags price changes — you just review and confirm.

See your margins

Real food cost by category and location, and per-item margins — updated as new sales and invoices land. Staff hours and scheduling are tracked in lunedì, not here.

What's inside

Built for the paperwork behind the counter

The tools that read your invoices, guard your numbers, price your menu, and keep your books honest.

Invoice Inbox

Every shop gets its own invoice email address — supplier invoices land in Ombra on their own.

Invoice Guard

Catches duplicate papers, keeps statements out of your bills, and flags misread dates and handwritten returns for a second look.

Supplier Match

Ombra learns your suppliers and matches every new invoice to the right one.

Price alerts

Get flagged when a supplier's price moves, before it eats your margin.

Food cost

See each shop's food cost percentage against its sales, every day.

Loss Radar

Shows what each shop bought beyond what its sales used — waste, over-pouring or shrink.

Menu margins

Every menu item with its real margin, from your recipes and your invoices.

Price Coach

Flags menu items priced below or above where they should be, with a suggested price and why.

Street Prices

See what nearby coffee shops charge, next to what you charge.

Spend History

Years of supplier spend, by shop, account and month — searchable any time.

Money back

Finds money suppliers owe you — price rises above the agreed price, and items you paid for that never arrived.

Order Coach

Tells you what to order from each supplier, and how much, before you run out.

Books for your accountant

GL codes on every invoice line, bills sent to QuickBooks with duplicates skipped, every report and invoice downloadable, including a ZIP of the papers.

Team roles

Owner, admin, finance, accountant, manager and viewer — each person sees only their shops.

Ask Ombra

Ask about sales, food cost, invoices and prices in plain words, and get an answer from your own numbers.

Monday Brief

A Monday email with last week's food cost per shop and what needs your review.

Stock & Live Stock

Stock counts that stay live between counts, with the few items worth counting today.

For your accountant

Your accountant gets it right the first time.

Your accountant gets their own login — no shared passwords, no spreadsheets emailed back and forth.

Their own login

Your accountant signs in with their own account and sees only the shops you give them.

Coded to your GL accounts

They code every invoice line to a GL account, so the books match how your accountant already works.

Bills into QuickBooks, once

They send bills to QuickBooks from Ombra — duplicates are skipped automatically, so nothing is ever entered twice.

Every paper, downloadable

They can download every report and every invoice — including a ZIP of all the papers for a period.

No more Orderly-style double work.

AI Analyst

Ask anything. Get answers from your real numbers.

The built-in analyst reads your actual sales, costs, and invoices — then answers in plain language.

What was my food cost last week?

Food cost was 31% last week — about $9,300 of purchases against $30,000 in sales. Cheese is the driver: it's up roughly 10% a pound since last month. One place to look: the turkey club runs about 36% food cost; a $1.00 price increase would bring it under 30%.

Which items are losing money?

Two items are under water. The chocolate cake slice sells at about 48% food cost ($2.88 cost on a $6.00 slice), and the large muffin at 39%. Everything else in Bakery sits under 30%.

How's food cost trending?

Food cost is about 33% of sales this week, up a few points. Ombra shows which items and suppliers drove the change.

Sample data for illustration.

Inside Ombra

Every number, one tap away

Dashboard, per-item margins, and food cost broken down by location.

Item	Sold	Margin
Drip coffee	900	85%
Butter croissant	700	78%
Turkey club	300	62%
Cake slice	150	52%
Blueberry muffin	400	61%

MarginsPer-item margin % from real sell prices and invoice costs

Category	Purchases	Food cost
Coffee	$2,000	18%
Sandwiches	$4,000	31%
Bakery	$3,200	33%
Drinks	$700	12%
Juice	$450	20%

Food costActual purchases vs sales, by menu category

Location	Revenue	Food cost
North Ave	$18,000	28%
Main St	$21,000	31%
Elm St	$5,000	27%

Each store's own sales and invoices — shared ingredients split by that store's revenue.

By locationFood cost broken out per store, side by side

Sample data for illustration.

FAQ

Questions.

Which POS systems do you support?

Square — connect your account and your sales sync automatically. Toast, Clover and others aren't supported yet — join the waitlist and we'll notify you.

How long does setup take?

About 30 minutes: create your account, add your shops, connect Square with one sign-in, and send your first invoice. Sales and food cost start the next morning.

Do I need a credit card for the trial?

No. Create your account, get 14 days. Then $179/mo. per location.

How does invoice capture work?

Photograph or upload; Ombra reads every line and you confirm.

Is my data secure?

Yes. Read the details on our Security page.

Can I cancel anytime?

Yes.

Your margins. No guesswork.
Know what you're really making.